5 Ways to Streamline Any Office Move

Moving into a brand-new office space can be a fantastic opportunity for your business to reach higher standards and achieve new levels of growth as a company. That said, a successful corporate relocation requires plenty of planning and organization, and most business owners don’t have the time or the expertise to plan a smooth and efficient move on their own.

At Winnipeg Moving, we’ve been serving business owners with top-tier relocation services 1975. Our commercial movers know how stressful moving can be, and how to make the process easier for everyone involved in the process. If you’re moving into a new office soon, here are five helpful ways to streamline your move for a less chaotic and much easier office relocation.

1.  Start Moving Months Ahead of Time

Moving an office takes plenty of time and isn’t something you want to leave for the last minute. We recommend that offices begin planning their relocation at least six months ahead of time for smaller businesses, and at least a year or two for larger ones. The sooner you start planning, the easier it will be when the actual relocation takes place.

A reputable commercial moving company like Winnipeg Moving will help you create a personalized moving timeline to help you streamline your move, whether you’re starting early or running behind schedule. You can also choose to have your professional moving team take care of the work for you, so that you can focus on more important things like keeping your business running throughout the duration of the move.

2.  Break the News to Your Team Early and Get Them Involved

Let your staff know what’s going on as soon as you possibly can. Open communication will help them to feel involved and excited about the decision you’ve made to relocate. While a general meeting would be the best way to break the news, you can also consider sending out a corporate email, or by holding group or one-on-one conferences with your employees.

Be sure to answer all questions they may have about moving, and to reassure them that the move is going to benefit everyone. Try and delegate responsibilities to as many people as possible. Getting them involved with the move will help ease any anxiety or fears they may have about moving and allow them to better adapt to the change.

3.  Give a Tour of the New Office

Take your employees on a tour of the new office as soon as possible. Your team will be curious to know how the change will affect them, and a tour will help them to prepare and feel more confident about moving into a new work environment. You’ll also be able to gather their insight on the new office or any fresh ideas they may have for improving working conditions or enhancing productivity. 

4.  Hire Professionals to Move Electronics

Contrary to widespread belief, moving electronics is hardly a question of unplugging a device from a wall, moving it somewhere else, and plugging it back into the electrical outlet. Computers, servers, and other electronics are notoriously sensitive to moving, and improper packing and transportation techniques can result in devastating damage or total loss to your company’s most valuable property.

We can’t stress enough how important it is to hire professional, bonded, and insured movers with experience in relocating high-tech electronics. At Winnipeg Moving, our experts are rigorously trained and experienced in disconnecting, packing, moving, and reinstalling computers, printers, servers, and more.

5.  Back Up Files and Get Rid of Useless Paperwork

One of the most useful things you can do before a move is to get rid of clutter. Consider hiring a company to scan and store your files virtually to save space and throw away everything else you no longer need.

You’ll also want to back up your important files to an external hard drive, cloud storage, or another safe place before the move happens. As we mentioned earlier, computers are notoriously sensitive to being moved, and you don’t want to risk losing vital information during relocation.

Winnipeg Moving, a member of Allied Van Lines, has provided superior residential and commercial moving services in Thompson, Winnipeg, and the surrounding areas since 1985. If you’re interested in learning more about our business movers and commercial storage options for your upcoming corporate relocation, give us a call now or fill out our online form to get started with a free, in-home, no-obligation quote for your move.

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